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Roll out the red carpet: It's time to shine at the awards ceremony!

Updated: May 23, 2023

Awards ceremonies are an excellent way to recognise and celebrate achievement in any industry. However, organising an awards ceremony requires a lot of planning and preparation, and one of the most crucial aspects of the planning process is designing and printing the necessary items. In this blog post, we will outline the essential design and print items you may need for your awards ceremony to ensure it is a success.

Trophies Trophies are the most important item at an awards ceremony as they represent the recognition of achievement. You should ensure that the trophies are of high quality and design that reflects the nature of the event. The trophies should be personalised, engraved with the name of the award and the recipient. You should also consider the packaging for the trophies, as they should be protected during transportation to the event.

Goody Bags Goody bags are a great way to provide attendees with a memorable experience of the event. The goody bags should contain items that are relevant to the event or the industry. You should consider designing the goody bags in a way that reflects the theme of the event and include the logo of the event and the sponsor’s logo.


Table Items Table items are essential to create a welcoming atmosphere for the attendees. Table items should include centrepieces, tablecloths, and other decorative items that align with the theme of the event. You should also provide attendees with menu cards and name cards to indicate their seat.

Branding for the Venue Branding the venue is a great way to create a lasting impression on the attendees. You can use banners, posters, and other signage to create brand awareness for the event. You can also include branding in the form of projected images or videos during the event.



Programme and Pre-Event Literature The programme should include the schedule of the event, information about the awards, the list of nominees and winners, and details about the sponsors. You should design the programme in a way that is easy to read and aligns with the theme of the event. Pre-event literature should be sent to attendees ahead of the event to inform them of the event details, including dress code, parking, and directions.

Stage Backdrop and Podium The stage backdrop and podium are essential design elements of an awards ceremony. The backdrop should feature the logo of the event and the sponsor's logo. The podium should also reflect the theme of the event and should be designed to showcase the trophy and the award recipient.


Event Tickets Designing and printing event tickets is an essential aspect of the planning process. The tickets should feature the event's logo, date, time, and venue details. The tickets should also be personalised with the attendee's name and seat number.

Audio-Visual Equipment Audio-visual equipment is necessary to ensure that the event runs smoothly. The equipment required may include microphones, speakers, projectors, screens, and lighting. It's essential to work with an experienced AV team to ensure that all equipment is set up and functioning correctly.

Event Signage Event signage is necessary to guide attendees throughout the event venue. The signage should include directional signs, registration desk signage, and sponsor signage. The signage should be designed to reflect the event's theme and be easy to read.

Social Media Graphics Social media graphics are crucial for promoting the event and creating buzz on social media. The graphics should include the event's logo and hashtag and be designed to align with the event's theme. The graphics can be used on social media platforms, such as Instagram, Twitter, and Facebook.

Table Plan A table plan is a crucial design and print item for any awards ceremony. The table plan provides attendees with information about their seating arrangements and ensures that they can find their assigned seat easily. When considering the table plan, organizers must decide whether to opt for a digital or physical table plan.


Organising an awards ceremony requires a lot of planning and preparation. Designing and printing the necessary items is crucial to the success of the event. When designing and printing the items, you should ensure that they reflect the theme of the event and create a memorable experience for the attendees. With careful planning and attention to detail, your awards ceremony will be a success.


If you are planning an awards ceremony then why not give us a call or arrange a get together to talk through all the options.



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